Host an Event
2025 Expressions of Interest
Applications for 2025 event hosts will open in May 2025. If you would like to express your interest ahead of time, simply send us an email at contact@wynlearnfestival.org.au. We’ll add you to our mailing list and let you know when Expressions of Interest (EOIs) open.
Be sure to register for one of our information sessions if you are planning on runing an event in 2025.
If you’d like to host an event in 2025, please fill out the Expression of Interest form. Once submitted, you’ll find details on how to propose your event for approval.
Submitting your event is the first step to joining the Festival—we’re excited to review your ideas and work together to make it happen!
Hosting an Event: Eligibility and Benefits
Who can host an event?
Interested in hosting an event at the Wyndham Learning Festival? We welcome anyone offering a free learning activity. Events must be free to attend and, if in person, held within Wyndham.
Past hosts include individuals, community groups, educational institutions, museums, schools, businesses, men’s sheds, community centres, clubs, kindergartens, libraries, galleries, and tourism venues.
Why host an event?
Join the Wyndham Learning Festival to share your ideas, boost confidence, and connect with the community.
Hosting an event helps you gain experience in leadership, networking, and planning, while making a positive impact.
Ideas include showcasing new programs, sharing tips, highlighting learning opportunities, raising awareness for causes, or celebrating milestones.
Key Dates
Ready to join us? Keep an eye on your inbox, mark your calendars, and don’t miss these key dates!
- No email or have questions? Contact us at contact@wynlearnfestival.org.au.
- Thursday 8 May: Online Information Session.
- Mid-May: Expressions of Interest (EOIs) open.
- Week beginning June 16: Successful applicants contacted and invited to a second Information Session.
- Late July: Promotional materials finalised, and bookings open to the public.
- 1-7 September: Wyndham Learning Festival 2025!
FAQs
Why host an event?
Running an event is a fantastic way to develop new skills, meet people, and expand your network.
You’ll gain experience in planning, organisation, and public engagement—all while having fun and contributing to a vibrant learning community!
Where do I start?
Start by checking out the Wyndham Learning Festival (WLF) Event Host Toolkit.
It’s packed with helpful information to guide you through the process, from planning to promotion.
Attending our event host information sessions is always a great way to get information and meet other hosts. It is compulsory for all new event hosts to attend either the in-person or online information session.
Do I have to find my own venue?
Yes, event hosts are responsible for securing their own venue and making sure it suits their event’s needs.
Wyndham offers many great options, from community centres to libraries and coworking spaces.
Some venues may offer free or discounted hire for Festival events, so it’s a good idea to check with them early and mention that you’re part of the Wyndham Learning Festival to explore any available special offers. Community Centres & Venues | Wyndham City
Other venue options include:
- Business Addicts Coworking in Hoppers Crossing, which has training rooms available.
- Victoria University, a Festival supporter, may offer space on weekdays at their Werribbee campus subject to availability.
- Westend Photography in Werribee may also have suitable space.
Do I need Public Liability Insurance (PLI)?
Yes, most venues require Public Liability Insurance (PLI) to host an event, usually with a minimum of 20 mil coverage. If your organisation already runs events, you may have coverage.
Please check with your venue for specific requirements.
If booking a Wyndham City Council venue, you can often obtain Council PLI for a minimal cost, which covers a 3-day period. Please contact Wyndham City Council and ask about their ‘Public Liability Insurance for casual users of Wyndham City facilities’ if you would like more information.
Do I need a Working with Children Check (WWCC)?
If your event is specifically for children or likely to have children attending, you’ll need a valid Working with Children Check (WWCC).
This must be submitted before your event can be published.
Do I need a COVID-safe plan?
While COVID restrictions have eased, it’s still important to consider safety.
Work with your venue to ensure compliance with any current guidelines.
The Victorian Government provides useful resources to help you create a COVID-safe plan tailored to your event.
How should I promote my event?
Promotion is up to you, but we’re here to help!
Use social media, flyers, and community groups to spread the word. Be sure to tag @wynlearnfestival and use #wynlearnfestival or #wyndhamlearningfestival2025 in your posts.
WLF also promotes events through various channels such as:
- Social media (Facebook & Instagram)
- Community newsletters and forums
- Media releases and local newspapers
- Email networks and community centres
- Website
Please note: WLF will assist with promotion where possible; however, event hosts are ultimately responsible for promoting their own events.
Can I use WLF logos for my event promotion?
Yes, you’re welcome to use the WLF logo in your promotional materials, but you cannot use Wyndham City Council or Wyndham CEC logos without written permission.
After your event registration is confirmed, we’ll provide you with promotional materials to help spread the word.
How do I collect registrations for my event?
You will receive a detailed guide on uploading and managing your event once you have completed the EOI.
Should I get feedback from attendees?
Definitely!
Gathering feedback helps improve future events. After your event, we encourage you to share highlights, photos, and comments on social media.
WLF will also provide survey links for you and your participants.
How can my organisation sponsor the Wyndham Learning Festival?
We love working with sponsors to bring the festival to life! For sponsorship opportunities, visit the Sponsorship Page on our website.
What if I have more questions?
If you have any questions, feel free to reach out, and our team will be happy to assist you.
Expression of Interest Form
Interested in hosting an event for the 2025 Wyndham Learning Festival?
Submit the form below to express your interest.
Important: All event hosts must complete an EOI form to be considered. Previous login details from 2024 are no longer valid.
Be sure to review the Terms and Conditions and Event Host Toolkit before submitting your application. Once your EOI is received, we’ll send you detailed information on how to register your event for final approval.
